Vacant job

Ref: 20260005

Job Responsibilities

We at Komvux Malmö are now looking for a new administrator to join our team for a permanent full-time position.

You will be part of one of two sections responsible for all administrative processes within Komvux Malmö. The sections have overall responsibility for planning, monitoring, and executing administrative tasks on behalf of the section manager.

The Student Administration section, with about 20 colleagues, is further divided into several smaller teams responsible for different school forms, and it is not uncommon to work in more than one team. Your main tasks may vary over time and primarily involve routine work, but also some process work. Examples of ongoing tasks that may occur within the section:

• Support for principals and managers within Komvux Malmö
• Daily contact and service to students and staff at the school
• Involved in planning the team's workload distribution
• Student administration, e.g., in the Child and Student Register Edlevo
• Handling of cases
• Scheduling
• Exam coordination
• Planning, implementation, development, coordination, and quality assurance of administrative processes

Qualifications

For this position, the following is required:

• High school diploma
• At least 2 years of work experience that the employer deems relevant for the position
• Very good digital skills and competence in digital systems
• Very good Swedish in speech and writing
• Good English in speech and writing.

Meritorious:

• Experience in student administration within schools or adult education
• Experience working in child and student registers such as Edlevo
• Experience working with scheduling systems such as Skola 24
• Experience working with case management systems such as Platina.

We are looking for someone who is self-driven and takes responsibility for their tasks, structures their approach independently, and drives their processes forward. You also have the ability to understand other functions' work tasks in the section as responsibilities may change over time. You have good collaboration skills and work well with others, relating to them in a responsive and smooth manner. You listen, communicate, and resolve conflicts constructively. We see that you are meticulous and well aware of goals and quality standards and place great importance on meeting them. For the position, you need to see the whole and take into account the larger perspective. While you understand your role, you also consider the best interests of the entire organization in your actions and decisions. You are service-oriented - i.e., calm, attentive, and accommodating in your interactions. We see that you have the interest, willingness, and ability to help others and strive to deliver solutions. You can quickly change your perspective and approach and see opportunities in changes.

Does this sound like a role that would suit you? We warmly welcome you to submit your application!

About the Workplace

Komvux Malmö offers education at the basic and upper secondary level, Swedish for immigrants, training for students with special needs, and also higher vocational education. We work to provide students with education that can be combined with other commitments, such as work, studies, and parenting. Therefore, we offer education at a distance or in classrooms, full-time or part-time, and day or evening classes. Our facilities are located near buses and trains in central Malmö. We provide a flexible workplace in a professional and engaged team focused on adult learning and lifelong learning. At Komvux Malmö, we educate for the future!

Would you like to know more about us? Visit: www.malmo.se/Komvux-Malmo (http://www.malmo.se/Komvux-Malmo)

The Upper Secondary and Adult Education Administration is one of three school administrations in Malmö City. We are responsible for the development and implementation of upper secondary school and adult education. Today, we have 1,600 employees and are located throughout Malmö. We work to ensure that young people and adults achieve their educational goals and become active members of our society. We exist to create the best possible conditions for Malmö residents to grow through lifelong learning.

The City of Malmö's operations are organized into 14 administrations. Our common mission is to create welfare and sustainable community development. Together with the residents of Malmö, we are developing an even better city to live, work, and be in; differences, life experiences, and talents make Malmö a smart city in the heart of Europe. The world's knowledge is here.

Read about Malmö City as an employer here malmo.se/jobb (http://malmo.se/jobb)

Information about the Position

Employment type: Permanent position
Scope: Full-time
Number of positions: 1
Start date: As soon as agreed

Other

Please note that we in Malmö City have removed the personal letter from the application process and replaced it with selection questions, this for a more inclusive recruitment process and an efficient candidate experience for you as a job seeker with us. Your answers will be an important part of our selection work.

The City of Malmö strives for employees to represent the diversity that exists in our city. We therefore welcome applicants who can contribute to us as an employer meeting the needs of Malmö residents.

In this process, we will use tests as part of our selection.